How to make business travel easier: 10 tips to enhance your employees’ travel experience


By Krista

Travel & Tech Writer

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Business travel can be both exciting and exhausting for your employees. As an employer, there are ways you can help ensure their travel experience is as smooth and enjoyable as possible so that they can deliver a great performance on behalf of the company. Here are 10 fun and easy ways to make your employees’ lives easier while away on business.

1. Surprise upgrades

Use company travel or loyalty points to put a smile on your employee’s face with a surprise upgrade of their economy seat to business class or from a standard hotel room to a suite. 

2. Travel comfort kits

Got any company swag? Gift your employees branded or personalized travel comfort kits. Include items like a quality neck pillow, noise-cancelling headphones, eye masks, and a “wild card” like a quirky pair of socks. 

3. Pre-booked relaxation sessions

After a long flight, nothing beats a good massage or a relaxing spa session. Arrange for a massage or a spa appointment at their hotel or a nearby spa. It’s a fantastic way to help them unwind and feel refreshed before their meetings begin.

4. Personalized itineraries

Help your employee stay organized by creating a special itinerary for their business travel that includes recommended restaurants or attractions. Just because their trip is work-focused doesn’t mean they shouldn’t be allowed a bit of leisure time while on the road. Bonus points if you encourage a bit of fun in between meetings. 

5. Travel playlist

A great playlist or audiobook can help pass the time while en-route. Make a custom company Spotify playlist and encourage everyone in the office to contribute. It’s a fun way to get to know each other’s musical taste, can develop a sense of camaraderie, and remind employees that they’re part of a supportive team.

6. Fitness pass

For anyone who likes to incorporate movement into their daily routines, a business trip can be an annoying interruption to their workout schedule. A pass to a local pool or gym to take part in a spinning, zumba, or fitness class can help your employees stay focused, relaxed, and centred and will ultimately help them perform better in businesses. 

7. Pre-book an airport pick-up

Booking a Lyft or Uber from the airport to be ready and waiting when they land can help streamline their travel, especially if the flights are extra long or include complicated connections. Make it extra fun with an upgrade to a ritzy vehicle or a fun local mode of travel like an auto rickshaw.

8. Portable chargers and gadgets

Provide your employees branded chargers and any other digital gadgets that they might need on the road, including adapters, power banks, headphones, and more. These items can make a big difference in their ability to stay connected and productive and remind them that you have their back with any of their business needs.

9. Keep them connected with ease

Get an aloSIM+ account for your company so your team can easily access data packages without the hassle of submitting expenses, eliminating the need to manage phone bills for reimbursement. Beyond staying in touch with the office at home, this will alleviate any stress of checking in with their families, pets, or friends while they’re away.

10. In-flight entertainment subscriptions

Gift your employees with subscriptions to premium in-flight entertainment services or downloadable content like audiobooks, podcasts, or streaming services. Ensure they have a wide range of entertainment options to enjoy during their flights, to help make their travel fly by.