Company travel expenses: Top 10 tools to manage and reduce costs


By Krista

Travel & Tech Writer

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Traveling for business is essential for networking, closing deals, and maintaining client relationships. However, these activities can significantly impact company travel expenses, especially for startups and small businesses. Fortunately, numerous tools are available to help save money and streamline travel costs.

Here are the 10 best tools to make the most of a company’s travel budget and manage company travel expenses:

1. Expensify

Simplify expense reporting by allowing employees to scan receipts, track mileage, and create expense reports with Expensify, which integrates with accounting software, making it easier to manage and reconcile company travel expenses.

2. Rocketrip

This software incentivizes employees to save on travel expenses by rewarding them when they book cost-effective options. Companies can set a budget for each trip and share savings with the employee when they book under budget.

3. aloSIM+

Save up to 85% on prepaid eSIM data across over 175 countries, ensuring your employees stay connected with the office and clients, no matter where their business travels take them. With aloSIM+, your team can easily access data packages without the hassle of submitting expenses, eliminating the need to manage phone bills for reimbursement.

4. TravelPerk

Designed for business travel management, TravelPerk offers flexible booking options, real-time travel alerts, and integration with expense management systems.

5. Lyft Business

Lyft Business is a platform for managing ride expenses that also offers ride credits and detailed expense reports to help monitor and control travel spending.

6. Kayak for Business

The Kayak business platform provides access to exclusive deals and corporate rates, helping businesses save on flights, hotels, and car rentals.

7. Airbnb for Work

Airbnb for Work provides a wide range of options, from apartments to houses, and also offers unique spaces that can be used for meetings or team-building activities.

8. Hopper

The Hopper app predicts future flight and hotel prices and advises travellers on the best times to book to secure the lowest rates.

9. Google Flights

Google Flights is a comprehensive flight search engine that helps travellers find the best flight deals, including features like price tracking, fare comparisons, and flexible date searches.

10. Zoom

Sometimes the best way to save on travel is to skip unnecessary trips altogether. Zoom can significantly reduce the need for travel by facilitating remote meetings in an easy to use and accessible way.

By leveraging these tools, companies can better manage and reduce company travel expenses while maintaining the benefits of business travel.